CARGO MANAGEMENT PLATFORM
Run Your Entire Cargo Business in One Place.
Scan cargo at your overseas warehouse, consolidate by CBM, and bill automatically — no more WhatsApp chats and spreadsheets.
When tracking cargo takes more time than moving it.
Your client shouldn't have to call three different people just to find out if their shipment left China or cleared in Nairobi. When status updates are scattered across personal WhatsApp chats, overseas voice notes, and three conflicting Excel sheets, your business grinds to a halt. Your team spends half the workday digging through message threads and paper manifests instead of booking new clients and loading cargo.
The WhatsApp Chase
A client calls for the third time today asking for their shipment. Someone searches three WhatsApp groups, opens two spreadsheets, and walks to the warehouse floor just to ask if the box arrived.
Retyped Five Times
Cargo is received in Guangzhou or Dubai and scribbled into a counter book. By the time it clears in Mombasa or Nairobi, three different people have retyped the details and half the carton marks are wrong.
CBM Calculator Disputes
Container space is packed in a rush, volume is worked out on a phone calculator, and the client disputes the final figure at collection because your numbers don’t match theirs.
The Damage Blame Game
A package arrives crushed abroad or held by customs, but nobody logged a photo or note at intake. When the client comes to collect, your Kenyan counter team takes the heat and absorbs the loss.
Invoices Sent Weeks Late
Cargo is released at the collection desk on trust or manual slips. The real invoice goes out a month late because your accounts team has to dig through old manifests to rebuild the file.
Mystery Container Margins
The container clears, freight charges and port fees are paid, and clients pick up their goods. Yet at month-end, nobody can tell you whether that container actually made a profit or lost money.
Your team does two scans.The system handles the rest.
When every carton is tagged with a single QR code at origin, you stop retyping manifests, calculating CBM on scrap paper, and drafting invoices by hand.
- 01. Cargo received
- 02. Labels printed
- 03. Scanned in
- 04. Consolidated
- 05. Manifest generated
- 06. Client updated
- 07. Cleared
- 08. Billing
- 09. Collected
Cargo received
Goods arrive at your warehouse abroad; your team pulls up the client’s account by phone number, confirms shipment counts, and tags the marks.
- 01
Cargo received
Goods arrive at your warehouse abroad; your team pulls up the client’s account by phone number, confirms shipment counts, and tags the marks.
- 02
Labels printed
Instantly print QR stickers bearing your logo, carton CBM, and shipping marks so cargo is never misplaced or mixed up across the journey.
- 03
Scanned in
Staff scan the QR code using any smartphone or barcode reader, locking in verified weight and volume before container packing starts.
- 04
Consolidated
Load cargo into containers with automatic volume tracking (sea by cubic metre, air by chargeable weight), maximizing space and margin.
- 05
Manifest generated
The manifest compiles automatically, grouped by consignment, perfectly structured for shipping lines, customs clearing, and your clients.
- 06
Client updated
Clients get automatic WhatsApp, Email and SMS updates as cargo moves from origin to customs release, cutting repetitive tracking calls to zero.
- 07
Cleared
Record customs release in real time, attaching photos and notes for any damaged cartons or inspection delays directly to the file.
- 08
Billing
The invoice drafts automatically as cargo moves — billing per CBM or kilo while tracking actual freight expenses to show your true margin.
- 09
Collected
Scan cargo out upon client pickup to confirm release, verify settled payments, and permanently close the file with a full audit log.
It starts when the cargo lands.
Register the consignment at the receiving bay — find the client by phone, capture shipping marks, and count cartons. Each carton gets a QR label with your logo before it leaves the bay.
- Client matched by name, phone number
- Shipping marks captured at intake
- Labels print to a thermal printer or plain A4
One scan keeps your warehouse in sync.
Use a phone camera or Bluetooth barcode gun. Every scan records who scanned it, the device, warehouse, and time — creating a secure record that cannot be quietly changed later.
- Phone camera or barcode gun
- 16 scan actions, each controlled by role
- Tamper-proof audit trail
Everything is calculated as you load
Add each carton and the system automatically calculates its size and weight, shows how much space your container is using, and keeps your cargo list up to date.
- Automatic carton measurements and weight calculations
- See container space fill up in real time
- Your cargo manifest is created automatically, ready to download as a PDF
Cleared, invoiced, and ready for collection
Keep every shipment issue in one place, from damaged or missing cargo to customs delays. Once the cargo is released, the invoice is ready using the client’s agreed rates, with your shipment earnings easy to see.
- Log missing, damaged, or delayed cargo
- Invoices are prepared as the shipment progresses
- See your revenue and costs for every shipment
Give your client a link instead of a phone call.
Every shipment gets its own tracking page, with your name and logo. Your client opens it to see where their cargo is, track its progress, and view or download their invoice. Fewer calls, clearer updates, and a more professional experience from start to finish.
- Your branding, not ours
- Works on any phone, nothing to install
- Invoice viewable and downloadable from the same page
Everything a forwarding operation actually runs on.
Every shipment, every container, every client: one screen.
Cargo & scanning
- QR labels for thermal printers
- Scan in and out at each warehouse
- Damaged and found exceptions
- Full shipment journey timeline
Containers & rates
- Container consolidation and CBM
- Per-kilo and per-CBM rate cards
- Manifest for customs
- Warehouse register
Billing & reports
- Client billing on real invoices
- Profitability by shipment
- Six purpose-built reports
- Full audit trail
Documents that clear, rates that hold.
Set shipping rates for each client and cargo type, with an effective date. Group manifests by consignment and print durable QR labels built to withstand warehouse handling. Less paperwork. More control.
If you receive, clear, or release cargo, this is built for you.
Freight forwarders
Air and sea, inbound and outbound, with the client informed at every stage without anyone typing a message.
Clearing agents
Customs entries, port charges and disbursements, billed on invoices that satisfy KRA.
Cargo consolidators
Groupage on the China and Dubai lanes — many clients in one container, each tracked by their own shipping mark.
Transit operators
Cargo moving to Uganda, Rwanda, South Sudan and DRC, with every milestone recorded and every client updated.
A forwarding business is more than cargo.
You win clients, receive their goods, store them, consolidate, prepare documents, bill, collect payment, pay staff and settle petty cash. NAVAC Logistics is one part of NAVAC BMS — the same login also carries your client records and sales pipeline, your invoicing and payments submitted through eTIMS, your email, SMS and WhatsApp, your staff records and leave, your petty cash approvals, your projects and a portal for your clients. You are not buying a tracking tool and then buying four more systems.
All included. Plans differ by team size, not by feature.
Take NAVAC Logistics to your next meeting.
One page, everything that matters — the problem, the six things NAVAC Logistics does about it, what is in the product, and what it costs. Built for printing and for forwarding.
- The business problem, in one paragraph
- Six capabilities, plainly described
- Cargo, containers, rates, billing and reports
- Pricing, with no asterisks
Try it free for 14 days, no card, no commitment.
Every module included from day one. Plans scale on team size, not on features — a larger team simply adds seats.
KES 7,500
5 users included
KES 75,000
Two months free
Prices exclusive of VAT
Straight answers, before you ask.
Does it connect to iCMS or TradeNet?
No. NAVAC Logistics runs your own operation around those systems — the warehouse, the client, the documents, the billing and the margin. Your declaration stays exactly where it is today.
Will my warehouse team manage it?
They learn one thing: scan the carton. A camera phone works, and so does a Bluetooth barcode gun. Everything after that scan happens on its own.
Do I have to move my old shipments across?
No. Start with the next consignment that arrives. Cargo already in motion finishes the way it started.
Can it handle invoices?
Yes. Issue professional invoices instantly based on your pre-set rate, complete with credit notes, adjustments, and collection receipts.
Does it do both air and sea?
Both. Air is priced per kilogram against chargeable weight, sea per CBM, and each client can carry their own rate.
How long does setup take?
About a working day. Our team sets up your company, your warehouse, your first clients and your rates alongside you — you are not left to configure it on your own.
Your next shipment is already in transit.
Set up your system before it docks. Get 14 days free with full access to every module and guided onboarding from our team.